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Teacher Guide

Everything you need to get started with TeacherFlow and master compliance tracking.

1Getting Started

1
Create Your Account
Sign up with your school email. No credit card required - start with our free plan.
  • Visit teacherflow.com.au and click "Get Started Free"
  • Enter your name, email, and create a password
  • Verify your email address
  • You're ready to create your first class!
2
Set Up Your First Class
Create a class and TeacherFlow automatically loads all relevant NESA syllabus outcomes.
  • Click "New Class" on your dashboard
  • Select your year level (7-12)
  • Choose your subject from the dropdown
  • Add a class tag (e.g., "A", "Monday", "Period 3")
  • All outcomes are automatically imported!
3
Start an Outcome
Pin the outcome you're currently teaching. This keeps it front and center.
  • Open your class from the dashboard
  • Browse or search outcomes in the dropdown
  • Click "Start" on your current outcome
  • The outcome stays pinned until you mark it complete
4
Log Your Lessons
Quick lesson entries take less than a minute. Do it during class or at the end of the day.
  • Click "Add Lesson" in your class
  • Enter the date and attendance count
  • Add quick notes about what was covered
  • Tag any adjustments for NCCD students
  • Link to additional outcomes if cross-curricular
5
Upload Evidence
Attach work samples, photos, and documents directly to outcomes.
  • Click "Add Work Sample" in your class
  • Choose the outcome to link it to
  • Upload an image or PDF, or write a note
  • Evidence is automatically organised by outcome
6
Generate Reports
When you need documentation, it's ready in seconds.
  • Go to the Analysis tab in your class
  • Choose your report type (NESA Audit, Accreditation, etc.)
  • Select your date range if needed
  • Download your professional PDF or AI-generated statement

2Best Practices

⏱️
Log lessons in real-time
The best time to log a lesson is right after it happens. Keep your phone or tablet handy and take 30 seconds at the end of each lesson.
📝
Use quick notes, not essays
Your lesson notes don't need to be comprehensive. A few keywords about what was covered is enough for compliance.
📸
Photo evidence is powerful
A quick photo of the whiteboard, student work (anonymised), or classroom activity is worth a thousand words for accreditation.
🔍
Review gaps weekly
Spend 5 minutes each week checking your Gap Analysis. It's easier to address missing outcomes early than scramble at term end.
🏷️
Cross-tag lessons when relevant
Many lessons cover multiple outcomes. Use the multi-outcome tagging to get credit for all the curriculum you're covering.
📊
Generate reports early
Don't wait until the deadline. Generate a draft report early in the term to see what gaps need filling.

3Video Tutorials

🎬

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4Frequently Asked Questions

Do I need to log every single lesson?

No! Log enough to demonstrate coverage of each outcome. For most teachers, logging 2-3 lessons per week with meaningful notes is sufficient for compliance.

What counts as evidence for NESA?

Work samples (student work with names removed), lesson resources, assessment tasks, photos of classroom activities, and written reflections all count as evidence.

How does the AI report generation work?

Our AI reads your logged lessons, evidence, and outcome progress to generate professional accreditation statements and program evaluations. You always review and edit before using.

Is my data safe?

Yes. We never store student names - only attendance counts. Your data is encrypted, stored on Australian servers, and never shared with third parties.

Can I export my data if I leave?

Absolutely. You can export all your data (lessons, evidence, reports) at any time as a zip file. Your data belongs to you.

Does it work for all NSW subjects?

We currently support all NESA Stage 6 syllabuses and are rapidly adding Stage 4 and 5. Contact us if your subject isn't available yet.

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